Division List - Zayeen Documentation

Used By

Administrator or module owner

Data Type

settings

Search Keys

Code, Description

When to Use This Form

When users need to create, review, or update Division List.
When this data needs to be available as a choice in transactions, reports, filters, or settings.
When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.

Before You Start

Make sure the user has access to this menu and the related reference data has already been prepared.
Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
If the form uses active status, confirm the status before saving so the data appears in the correct selections.

Workflow

Open Settings / Organization / Division List.
Create a new record, or select an existing record when the data needs to be corrected.
Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
Review the code, name, status, accounts, grouping, and other references before saving.
Click Save. If the application shows a validation message, follow the message until the data is saved successfully.

Key Fields

Field	User Explanation	Status
Code `id`	Unique code used to identify Division List. Use a consistent pattern so users can search and sort the data easily.	Required
Description `description`	Additional explanation for users who need context when reviewing this record.	Required
Last Order `supplierdpidno`	Supplier reference used for purchasing, payables, or supplier reports.	Required
Last Order `purchaserequisitionidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `purchaseorderidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `goodsreceiptidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required

Details and Relationships

Most master-data forms are used as references by other forms. Changes may affect future transactions and reports.
Audit fields are filled in automatically by the application and help support teams trace changes.

After Saving

Active data can appear as a choice in transactions, reports, filters, or settings that use this reference.
Changes are normally used for new activity. Historical documents remain available for review.
If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.

Common Issues

Data cannot be saved: complete required fields and read the validation message shown by the application.
Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Code `id`	Unique code used to identify Division List. Use a consistent pattern so users can search and sort the data easily.	Required
Description `description`	Additional explanation for users who need context when reviewing this record.	Required
Last Order `supplierdpidno`	Supplier reference used for purchasing, payables, or supplier reports.	Required
Last Order `purchaserequisitionidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `purchaseorderidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `goodsreceiptidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmsupplierdpid`	Supplier reference used for purchasing, payables, or supplier reports.	Optional
Last Order `purchaseidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `purchasereturnnnidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmpurchasepaymentid`	Amount used in calculation and reporting. Review the value before saving.	Optional
Last Order `purchasepaymentidno`	Amount used in calculation and reporting. Review the value before saving.	Required
Last Order `payableadjustidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmcustomerdpid`	Customer reference used for sales, receivables, rewards, or customer reports.	Optional
Last Order `customerdpidno`	Customer reference used for sales, receivables, rewards, or customer reports.	Required
Last Order `salesorderidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `deliveryorderidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `salesidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Last Order `rentalreturnnnidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmpurchaserequisitionid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmpurchaseorderid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmgoodsreceiptid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmpurchaseid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmpurchasereturnnnid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmpayableadjustid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmsalesorderid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmdeliveryorderid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmsalesid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmrentalreturnnnid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Format `frmtaxid`	Tax information used for transaction calculation and tax reporting.	Optional
Last Order `taxidno`	Tax information used for transaction calculation and tax reporting.	Required
Format `frmsalesreturnnnid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `salesreturnnnidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmsalespaymentid`	Amount used in calculation and reporting. Review the value before saving.	Optional
Last Order `salespaymentidno`	Amount used in calculation and reporting. Review the value before saving.	Required
Format `frmreceivableadjustid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `receivableadjustidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frminventoryid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `inventoryidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmjournalentryid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `journalentryidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmmanufactureid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `manufactureidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Format `frmpayrollid`	Format stores information needed by Division List. Fill it in according to the company data standard.	Optional
Last Order `payrollidno`	Last Order stores information needed by Division List. Fill it in according to the company data standard.	Required
Sales Discounts `acumsalesdisc`	Discount value or rule used when the transaction is calculated.	Optional
Last Sales Representative Update `updlastsalespersonidtocust`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Current P&L Account `retainedearningacc`	Account used for journals and financial reporting. Check the account before saving.	Required
Gain/Loss on Exchange Rate Account `exchangerateacc`	Account used for journals and financial reporting. Check the account before saving.	Required
Cash Variance Gain/Loss `profitlossdiffcashacc`	Cash Variance Gain/Loss stores information needed by Division List. Fill it in according to the company data standard.	Required
Created By `usercreate`	Audit information filled in automatically when the record is created.	Optional
Updated By `useredit`	Audit information filled in automatically when the record is updated.	Optional
Last Updated `updatetimestamp`	Audit timestamp filled in automatically by the application.	Optional
Department List `department`	Department, warehouse, work location, or cost center related to this record.	Optional

Menu Location

Settings / Organization / Division List
/form/division

Quick Create from Search Fields

If the + icon appears next to a search field, users can prepare division default accounts directly from this form without interrupting division setup.

Account

Available on fields such as Current P&L Account, Gain/Loss on Exchange Rate Account, and cash-difference account fields. If a division default account is missing from the COA, click + and continue the same division setup.