Vehicle Maintenance - Zayeen Documentation

Used By

Operational users and finance team

Data Type

transaction

Search Keys

Invoice, Division

When to Use This Form

When users need to create, review, or update Vehicle Maintenance.
When the transaction needs to become part of reports, balances, journals, or the next workflow.
When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.

Before You Start

Make sure the user has access to this menu and the related reference data has already been prepared.
Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
If the form uses active status, confirm the status before saving so the data appears in the correct selections.

Workflow

Open Fleet / Fleet Operations / Vehicle Maintenance.
Create a new record, or select an existing record when the data needs to be corrected.
Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
Review detail lines, totals, payment information, taxes, discounts, and notes before saving.
Click Save. If the application shows a validation message, follow the message until the data is saved successfully.

Key Fields

Field	User Explanation	Status
Invoice `id`	Unique code used to identify Vehicle Maintenance. Use a consistent pattern so users can search and sort the data easily.	Required
Division `division`	Business unit or branch related to this record. Choose the correct division before saving.	Required
Department `department`	Department, warehouse, work location, or cost center related to this record.	Required
Vehicle `vehicleid`	Vehicle stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required
Vehicle Maintenance Category `categoryid`	Vehicle Maintenance Category stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required
Maintenance Type `maintenancetype`	Maintenance Type stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required

Details and Relationships

If the form contains detail lines, each line affects totals, balances, stock, journals, or follow-up documents.
Audit fields are filled in automatically by the application and help support teams trace changes.

After Saving

The transaction can be used by reports, audit checks, and the next related process.
Changes are normally used for new activity. Historical documents remain available for review.
If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.

Common Issues

Data cannot be saved: complete required fields and read the validation message shown by the application.
Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Invoice `id`	Unique code used to identify Vehicle Maintenance. Use a consistent pattern so users can search and sort the data easily.	Required
Division `division`	Business unit or branch related to this record. Choose the correct division before saving.	Required
Department `department`	Department, warehouse, work location, or cost center related to this record.	Required
Vehicle `vehicleid`	Vehicle stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required
Vehicle Maintenance Category `categoryid`	Vehicle Maintenance Category stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required
Maintenance Type `maintenancetype`	Maintenance Type stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Required
Service Date Time `servicedatetime`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
End Date Time `completedatetime`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Total Cost `totalcost`	Amount used in calculation and reporting. Review the value before saving.	Optional
Next Service Date `nextservicedate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Maintenance Status `maintenancestatus`	Status that controls whether the data can be used in new transactions or selections.	Required
Vehicle Maintenance Part `vehiclemaintenancepart`	Vehicle Maintenance Part stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Supplier `vendorid`	Supplier reference used for purchasing, payables, or supplier reports.	Optional
Requested By `requestedby`	Requested By stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Odometer Value `odometervalue`	Odometer Value stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Compothert `compothert`	Compothert stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Diagnosis `diagnosis`	Diagnosis stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Work Performed `workperformed`	Work Performed stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Labor Cost `laborcost`	Labor Cost stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Parts Cost `partscost`	Parts Cost stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Other Cost `othercost`	Other Cost stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Next Service Odometer `nextserviceodometer`	Next Service Odometer stores information needed by Vehicle Maintenance. Fill it in according to the company data standard.	Optional
Notes `notes`	Additional explanation for users who need context when reviewing this record.	Optional
Created By `usercreate`	Audit information filled in automatically when the record is created.	Optional
Updated By `useredit`	Audit information filled in automatically when the record is updated.	Optional

Menu Location

Fleet / Fleet Operations / Vehicle Maintenance
/form/vehiclemaintenance

Quick Create from Search Fields

If the + icon appears next to a search field, users can complete vehicle-maintenance references directly from this form without interrupting the recorded work.

Supplier

Available on the Supplier or workshop-vendor field. If the service vendor does not exist yet, click + and continue the same maintenance entry after saving.

Employee

Available on the Requested By or employee-related field. If the requesting employee is missing, click + to create the record without leaving Vehicle Maintenance.